The most effective virtual data rooms should come with an array of features. Look for a platform that is simple to use, doesn’t require a steep learning curve, and works with any operating system or device. It should offer 24/7 customer service and be available whenever you require it.

Datarooms should have a drag-and-drop feature that allows you to upload massive files and create an index with one click. They should also be equipped with advanced search capabilities. They should also include advanced search capabilities. They should also have the capability to merge documents into a single PDF document.

The best virtual data room vendor must provide security features to shield sensitive data from being viewed by unintentional eyes. iDeals, Citrix and Datasite are vendors that excel in this area, with multi-factor user authentication as well as a custom workflow for deals mobile device management, and access permissions that are granular.

Administrators can invite users to iDeals datarooms in bulk. They can also configure security options for sign-in and define access permissions, which include the ability to print and view secure PDFs. Administrators can control the rights of users, and monitor changes using detailed audit logs. They can also generate a color-coded report on the top activity in order to have an accurate view of group activity. These reports will show the number and types of users, the number and type of documents accessed, as well as the types that are permitted as well as the number and types of Q&A questions.